The controller according to the GDPR is:
4400 Bohannon Drive, Suite #200
Menlo Park, CA 94025
HOW AYASDI USES AND PROTECTS PERSONAL INFORMATION
Server log files. The provider of the Website automatically collects and stores information that your browser automatically transmits to us in “server log files.” Our legitimate interest in processing this data is to ensure unimpeded and trouble-free access to our Website.
Data of requests and the usage of Software and Services. We may collect any information you voluntarily choose to enter or submit to us on our Site. Information may be collected when you contact us or register to receive whitepapers, the Software or the Services or provide data to us in the course of requesting or receiving support services. The types of personal information collected include full name, title, company, address and telephone number, as well as any additional information you may provide on a form on our Site. The amount and type of personal information that Ayasdi collects depends on the nature of your interaction with the Site, Software and Services. For example, if you register for an academic license, we will also ask for the name of your academic institution and the purpose for which you will use the Software and Services. Additionally, if you apply for a job with us through our Site, we will collect any personally identifiable information that you include with your submission and in your resume for the application process. The same applies if you apply for a partnership with us. As a user of our Software and Services, we may have access to Personal Data that you elect to import into the Software and/or upload to the Services. In the context of Ayasdi providing support to a user of the Software and Services, the user is responsible for ensuring that no Personal Data is visible if Ayasdi remotely logs in to the user’s computer. Additionally, the user is responsible for deidentifying sensitive Personal Data that is imported into the Software and/or uploaded to the Services.
Our legitimate interest in processing the above-described data is to respond to requests for information or requests to use our Software or Service, requests for demonstrations and/or whitepapers, as well as selecting individuals for potential employment. Furthermore, we process such data to improve our Software and Services, customize the content you see on the Site and, where we have appropriate consent, send you targeted marketing regarding products and/or services which we believe may be of interest to you or to promote our Products and Services.
Information Collected Automatically. The Site may track the total number of visitors to the Site, the number of visitors to each page of the Site, browser type, IP addresses, external websites linked to and other usage statistics collected and used in aggregate form collected through the Site and we may analyze this data for trends and statistics in the aggregate, but such information will be maintained, used and disclosed in aggregate form only and it will not contain personally identifiable information. We may use such aggregate information to analyze trends, administer the Site, track users’ movement, and gather broad demographic information for aggregate use. We process this data to improve our Site, Services and Software.
Further legal basis
We may also process your personal data if:
Cookies are alphanumeric identifiers that we may transfer to your computer’s hard drive through your browser to enable our systems to recognize your browser and tell us how and when pages in our site are visited and by how many people. A session ID cookie expires when you close your browser. A persistent cookie remains on your hard drive for an extended period of time.
On our Site, we may use session cookies to make it easier for you to navigate the Site by saving your preferences and to improve and track the overall Site experience. For our password-protected areas of the Site, we may set a persistent cookie to authenticate your login and authorization to use the password-protected areas.
If you visit our Site, cookies from some or all of the following providers may be set:
Google Analytics & AdWords Conversions: Web analytics and conversion cookies provided by Google, LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). We use these cookies to help us analyze how users use the Site. The information generated by the cookie about your use of the Site (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the Site, compiling reports on Site activity for Site operators and providing other services relating to Site activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. In respect to Google Analytics, the IP addresses are anonymized so that an assignment is not possible. Google may track your use of this Site as well as across other third-party websites. For more data privacy information, please visit http://www.google.com/intl/de/analytics/privacyoverview.html and https://policies.google.com/privacy?hl=en. Google has subscribed to the Privacy Shield (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).
Act-On: Third party analytical tool provided by Act-On Software Inc., 121 SW Morrison St., Suite 1600, Portland, OR 97204 (“Act-On”). We use these cookies to track your use of this Site and across other third-party websites for the purposes of inbound and outbound marketing. For further information, please visit https://www.act-on.com/privacy-policy/. Act-On has subscribed to the Privacy Shield (https://www.privacyshield.gov/participant?id=a2zt0000000KzMNAA0&status=Active).
Crazy Egg: Third party analytical cookies provided by Crazy Egg Inc., 16220 East Ridgeview, Lane, La Mirada, CA 90638. It is used to improve the use of our website. We use these cookies to conduct A/B performance testing, and for usage pattern and traffic analysis, as well as advertisement performance assessment. For more information, please visit https://www.crazyegg.com/privacy.
AddThis: Third party cookies provided by Oracle America Corporation, 500 Oracle Parkway, Redwood Shores, CA 94065, USA (“Oracle”). It enables users of our website to share webpages, blogs, news, photos, videos, and other content with social networks and other destinations via a browser plug-in or website plug-in. It may also collect analytical information such as visitor count and information relating to Site activity. For further information please visit http://www.addthis.com/privacy/privacy-policy. Oracle has subscribed to the Privacy Shield (https://www.privacyshield.gov/participant?id=a2zt00000000181AAA&status=Active).
Optimizely: Third party analytical cookies provided by Optimizely Inc., 631 Howard St. Suite 100, San Francisco, CA 94105, USA (“Optimizely”). This tool is used to provide web optimization and security services that help improve and protect our Site. Cookies may monitor and analyze trends, usage, user-settings and activities in connection with the Site for marketing or advertising purposes. For more information on how Optimizely processes your data, please visit http://www.optimizely.com/privacy. Optimizely has subscribed to the Privacy Shield (https://www.privacyshield.gov/participant?id=a2zt0000000TNkWAAW&status=Active).
AdRoll: Third party analytical cookies provided by AdRoll Advertising Limited, Level 6, 1, Burlington Plaza, Burlington Road, Dublin 4, Ireland (“AdRoll”).This service is used to sync customer data from the Site with other tracker data to create a customer profile including devices, browsing habits, locations interests and shopping history. For further information please visit http://www.adroll.com/about/privacy.
Twitter Advertising: Third party analytical cookies provided by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA, 94103 (“Twitter”). It enables us to learn how our users have interacted with content served to them on Twitter. It also enables us to identify users who have used their mobile device to view our content on Twitter and later came to our Site on a desktop computer. For more information please visit https://twitter.com/privacy?lang=en. Twitter has subscribed to the Privacy Shield (https://www.privacyshield.gov/participant?id=a2zt0000000TORzAAO&status=Active).
Facebook: A third-party service of Facebook Inc., 1601 Willow Road, Menlo Park CA 94025, USA (“Facebook”). It enables visitors to engage with us via Facebook and show visitors relevant ads and personalized content on Facebook. For further information please visit http://www.facebook.com/privacy/explanation. Facebook has subscribed to the Privacy Shield (https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active).
LinkedIn Marketing Solutions: A third-party service of LinkedIn Corporation, 1000 W. Maude Ave., Sunnyvale, California 94085, USA (“LinkedIn”) that enable visitors to engage with us via LinkedIn and show visitors relevant ads and personalized content on LinkedIn. For more information please visit https://www.linkedin.com/legal/privacy-policy. LinkedIn has subscribed to the Privacy Shield (https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active).
You can adjust or opt-out of the use of the above cookies, by visiting the following links:
If you reject cookies, you may still use our Site, but your ability to use some areas of our Site may be limited. Most major browsers allow you to block or delete certain cookies from your system. To learn more about your ability to manage cookies and web beacons, please consult the privacy features in your browser.
YouTube: Our Site contains content (videos) uploaded to YouTube LLC, 901 Cherry Ave, 94066 San Bruno, CA, USA (“YouTube”), a company of Google. If you visit a Site on which a YouTube video is embedded, a connection to the YouTube servers is established and the content is displayed on the website by notifying your browser. This transmits to the YouTube server which of our Site pages you have visited. If you are logged in as a YouTube member, YouTube assigns this information to your personal user account on this platform. You can prevent such assignment by logging out of your user account before visiting our website. Our legitimate interest in embedding YouTube content into our Site is to inform users about our Products and Services. YouTube is responsible for ensuring data protection-compliant operation. For further information please visit https://policies.google.com/privacy?hl=en.
Google Maps: Our Site contains content from Google Maps, a service from Google to display geographical information visually. When using Google Maps, Google also processes data about the use of the Maps functions by visitors to the websites. For further information please visit https://policies.google.com/privacy?hl=en. The possibility to display geographical information visually and offer the user this content is to be regarded as our legitimate interest. Google has subscribed to the Privacy Shield (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).
WILL AYASDI SHARE ANY OF THE PERSONAL INFORMATION IT RECEIVES?
Job application data is only shared between our head office in the USA and the local branch which offers the job. If you apply for a job in India, your application data will be exchanged between our headquarters in the USA and AYASDI India Private Limited. If you apply for a job in the United Kingdom your application data will be exchanged between our headquarters in the USA and AYASDI UK Limited. However, this data might be disclosed to third party service providers as described in this policy.
Additionally, we will retain your information for as long as your account is active or as needed to provide you our Software and Services and we also may continue to retain backup or archival copies of your information made in the normal course of business. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. Ayasdi will take reasonable steps to ensure that data is reliable for its intended use, accurate, complete, and current. However, once the retention period expires, Personal Data shall be deleted. Consequently, the right listed below cannot be enforced after the expiration of the retention period.
DATA SUBJECT RIGHTS AND HOW TO EXERCISE THEM
Pursuant to the General Data Protection Regulation (EU Regulation 2016/679) (“GDPR”), individuals or companies from the EEA that have provided Ayasdi personal data (“Data Subjects”) have the right to:
TRANSFER OF DATA ABROAD: PRIVACY SHIELD
Ayasdi further committed to cooperate with the panel established by the EU data protection authorities (DPAs) and the Swiss Federal Data Protection and Information Commissioner (FDPIC) with regard to unresolved Privacy Shield complaints concerning human resources data transferred from the EU and Switzerland in the context of the employment relationship. If you do not receive timely acknowledgment of your complaint from us, or if we have not addressed your complaint to your satisfaction, please contact the EU or Swiss DPAs for more information or to file a complaint. The services of EU and Swiss DPAs are provided at no cost to you.
NO REQUIREMENT TO PROVIDE PERSONAL DATA
The provision of your personal data is generally voluntary and there is no statutory nor contractual obligation to provide your personal data. We generally do not contractually require the provision of your personal data; but note that in any event non-provision of personal data might exclude you from using some of our services or parts thereof. Voluntary data in the application form is optional and if you do not provide that data you will have no disadvantages.
Ayasdi takes steps that are reasonably designed to protect personal information from loss, misuse and unauthorized access, disclosure, alteration, and destruction, including through secure socket layer, password protection and, for certain transmissions to our Services, encryption. However, due to the open communication nature of the Internet, we cannot guarantee that communications between you and the Site, and the Site and you, will be free from unauthorized access by third parties. Users of the Site do so at their own risk with respect to such communications.
Ayasdi’s Site, Software and Services are not intended for children under the age of 13. Ayasdi does not knowingly collect personal information from children under 13.
LINKS TO THIRD PARTY SITES
Attn: Carol Sexton, DPO
4400 Bohannon Drive, Suite #200
Menlo Park, CA 94025